Custom-built fleet management for construction and transportation companies. Equipment, jobs, drivers, safety, vendors, and costs — all in one system built specifically for how your operation actually works.
Built from the ground up for companies running heavy equipment, crews, and complex job sites. Each module is purpose-built — not a generic tool forced to fit.
Full equipment roster with status, location, utilization, and maintenance history. Integrates with HCSS and FieldEase data where available.
OperationsCreate, assign, and track work orders from open to closed. Priority levels, parts used, labor hours, and full status history per unit.
OperationsTrack costs by job number — labor, parts, vendor bills, and equipment hours. Budget vs. actual in real time. Importable from AP bills.
FinanceVendor bills, payment tracking, AP aging, and invoice scanning. Pull bills directly into job cost with one click.
FinanceLog fuel usage per unit, track costs, flag unusual consumption. Exportable fuel reports by equipment or job.
OperationsParts inventory with reorder alerts, purchase order workflow, and supplier tracking. AI-powered parts classification built in.
OperationsCDL classes, medical cards, HAZMAT endorsements, and any custom certification — tracked per driver with automated expiry alerts.
HR & SafetyLog incidents, record witnesses, track root causes, and generate OSHA 300 log entries automatically. Built to 29 CFR 1904 recordkeeping standards.
HR & SafetyClock-in / clock-out per employee, daily timesheets, overtime tracking, and weekly summaries ready for payroll.
HR & SafetyCustomer profiles, contacts, and job history in one place. Link jobs to customers and track every engagement across the relationship.
OperationsAsk questions in plain English — "which jobs are over budget?", "show me equipment due for PM this week." Runs on your hardware via Ollama. No data leaves your network.
AIKPIs at a glance: active equipment, open work orders, overdue PMs, safety incidents, and cash flow — all on one screen when you walk in.
OperationsNo monthly subscription. No data in the cloud. No per-seat licenses that grow every time you hire someone.
Before writing a single line of code, we map your workflow — what systems you use today, where data lives, what's causing the most pain.
Every module is configured for how your company actually works. Field names, statuses, reports — all match your terminology, not ours.
Runs on any Windows machine at your office. Your team accesses it from any browser on the same network. No internet required to operate.
One-time build cost. No monthly fee. No license that expires. If you want a new module added later, that's a separate project — not a subscription tier.
Built with your team's real terminology. Every screen shown below is a working module — the data is fake, the software is real.
Generic fleet SaaS tools charge per seat, lock your data in their cloud, and make you pay forever for software that doesn't quite fit.
| Feature | Luddan Fleet Management | Typical SaaS (Fleetio, Samsara, etc.) |
|---|---|---|
| Monthly cost | $0 after build | $50–$200 per user / month |
| Per-seat licensing | None — unlimited users | Yes — costs grow with your team |
| Data ownership | 100% yours, on your hardware | Stored on vendor servers |
| AI assistant | On-device, private, no API cost | None, or cloud-only add-on |
| OSHA 300 module | Built in | Separate tool or manual |
| Customization | Built to your workflow | You adapt to their interface |
| Offline operation | Works without internet | Cloud-dependent |
| HCSS / FieldEase integration | Available | Rarely supported |
Not for everyone — and that's by design. We build systems that fit your operation exactly, which means we're selective about who we work with.
10–200 employees running heavy equipment, multiple job sites, and subcontractors. Already using HCSS or similar — or drowning in spreadsheets.
Trucking, logistics, or delivery companies where CDL tracking, hours of service, and vehicle maintenance are daily concerns.
Any company sending crews and equipment to job sites who needs to track what's where, what's working, and what each job actually cost.
Tell us about your operation — how many units, what systems you use today, and what's causing the most pain. We'll study it before we even get on a call.
Submit a project request →